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The Land Record Committee posts reports of its meetings with County Clerks and City Registers. During the COVID-19 event, this page is available to Members and non-members.


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Suffolk County & Richmond County Updates

Posted By Beth Alonso, Chair - Land Records Committe, Thursday, September 3, 2020
Updated: Thursday, September 3, 2020

The Land Records Committee has information about Suffolk County and Richmond County.



Effective next week Suffolk County will be implementing a new procedure regarding title searching.


Appointments for examiners in Suffolk County will be made by the individual examiner which will replace the previous process of the county assigning the appointment. An email announcement regarding this change was sent to all registered examiners and a follow up email complete with details and the registration link will be sent this week by the County Clerk.


An examiner must have an access pass to make an appointment.   


Richmond County has informed me they are holding all recorded documents since early 2020.


The date they will begin mailing back the R&R is to be determined. This delay is due to work shifts that have been adjusted/altered and the Richmond County Clerk wants to make certain that the quality assurance process is tight.  Requests for documents cannot be made at this time as they will not remove any documents out of sequence.


A status update is expected from the County Clerk by 9/14/20.

Tags:  Examiners  Richmond  Suffolk 

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Fall 2016 Focus on Long Island

Posted By Robert Treuber, Monday, October 17, 2016
Updated: Monday, October 17, 2016

The Land Records Committee has been very busy with fee increases proposed by the Nassau County and Suffolk County Executives.


The NYSLTA joined a coalition organized by the LI Board of Realtors, to publicly oppose the fees and the detrimental impact on the real estate market on Long Island.


Notes of a meeting with the Suffolk County Executive appear in the previous blog post.


In addition, Land Records Chair Tafuri wrote to Nassau County Clerk, Hon. Maureen O'Connell, seeking her support in opposition to the fee increases in Nassau County.  That letter is attached to this blog post.


Members with specific concerns about these developments in the Long Island counties should contact the NYSLTA Staff at 212-964-3701.



Download File (PDF)

Tags:  County Clerk  Fees  Nassau County  Recording fees  Suffolk 

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Report on meeting with Suffolk County Executive - Oct 7 2016

Posted By Nancy Farrell, Tuesday, October 11, 2016
Updated: Tuesday, October 11, 2016

Meeting with Suffolk County Executive Steve Bellone and staff that was held Friday, October 7th.


Those that were in attendance were:


Suffolk County Executive, Steve Bellone

Presiding Officer, DuWayne Gregory

Deputy County Executive for Intergovernmental Affairs, Jon Schneider

Chief of Staff (office of Presiding Officer), Lora A. Gellerstein

Chief Deputy Commissioner for Economic Development, Theresa Ward


Randy Kaplan and Timothy Lachapelle from LIBOR

Elizabeth Alonso, NYSLTA

Nancy C. Farrell NYSLTA


Mr. Kaplan initiated the conversation regarding the coalition and their goals. The discussion of targeting the real estate industry and the excessiveness of the fees was focused on. Executive Bellone assured Mr. Kaplan that the real estate industry was not being targeted and that all areas of the government under his control have been re-evaluated, condensed and revamped to be the most efficient and cost effective. But with the sales tax revenue not being what was and is projected, the funds must be made up in other areas. This was the general conversation that was had. Mr. Kaplan was transparent in telling Exec. Bellone that there would be news releases by the coalition and then phone calls next week from members of LIBOR, the LI Builders Assoc. and the LIA. The tone of the meeting was pleasant and professional.


Beth Alonso and I agreed with Mr. Kaplan that the fees were excessive, but if and when they went into effect, that there would be sufficient time for the industry to prepare.  Given all the new rules and regulations put on the title and banking industries from both the CFPB (with the new TRID regulations) and the DFS, we explained the constant need for time sensitive disclosures.  The exec’s staffers were receptive to that.  That spurred on the discussion of the exact nature of the fees being imposed.


At the time of this meeting, the County Officials had not finalized the list of instruments effected by the increases.  I explained that there are numerous documents that are associated with mortgages, including, but not limited to assignments and Consolidation agreements. We asked that they be very specific as to what documents will be affected by this fee. This should not be left open to interpretation by the county clerk’s office.


The $25.00 increase in the real property verification portion of the recording fee is going to be across the board as is the $200.00 fee now. It is our opinion the $300.00 fee is going to be tough for our clients to swallow.  With that, we asked for the most amount of lead time possible, explaining that the lenders and attorneys will raise concerns regarding this steep increase.


The budget is still in review, but will be voted on, I believe November 7th. Once passed, then there are some internal mechanics that will bring them to November 15 to be the final date for release.  That will give the industry 45 days until implementation of the new budget items which would take effect January 1, 2017. These dates could be a moving target, but are as close as we could get.


We explained that the more lead time the better for both the industry as well as the county clerk’s office.  Beth also suggested that there be a date of absolute to be the governing factor (being the date of the document) which would affect the change in the fee structure.  We explained that in recording  a document there are times when rejections occur and if a document falls between the old and the new recording structure, you cannot go back to a client, purchaser or borrower and request the additional fees. I believe that they understood the point we were trying to make. I again honed in on the fact that it would make it easier not only for our industry, but for the county clerk’s office as well.


All in all, I believe that he meeting went well and hopefully our concerns were taken seriously. Only time will tell.


Please feel free to contact me if you have any further questions. 




Nancy C. Farrell


Venture Title Agency, Inc.

Tags:  Recording fees  Suffolk 

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Fee increases pending in Suffolk County

Posted By Robert Treuber, Friday, November 6, 2015
Updated: Friday, November 6, 2015

The following information has been received from Christopher Como, Esq., Official Examiner of Title, Suffolk County Clerk's Office:


“… the Suffolk County Legislature has passed a budget that includes increased revenues based on Suffolk County Real Property Tax Services verification fee being raised from the current $60 per lot fee to $200 per lot. 


Before the fee increase can go into effect, the Legislature and County Executive will have to pass a local law to actually increase the verification fee.  Since the budget passed overwhelming, I don’t foresee any impediments to the Legislature enacting and the County Executive signing the local law increasing the fee.

At this point we are not aware of the timing of when the legislature will push forward with a new bill, however, we wanted to make you and your membership aware of the impending fee increase.  As we learn more from the legislature and the timeframe, we will update you and provide more information on how we plan to implement the new fee..”

Tags:  County Clerk  Fees  Land Records  Suffolk 

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