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The Land Record Committee posts reports of its meetings with County Clerks and City Registers. During the COVID-19 event, this page is available to Members and non-members.


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Report on Mar-19-2015 meeting w NYC

Posted By Robert Treuber, Friday, March 20, 2015


[Note - The Land Records and Municipal Liaison Committees hold a joint meeting with certain departments of NYC government. Members may bring to NYSLTA Staff any concerns, problems or grievances regarding working with NY City government departments and agencies. Items will be added to the meeting agenda and the Association will facilitate urgent matters to the extent possible.- RGT]



The Land Records Committee of the NYSLTA held it’s quarterly meeting with Annette Hill, Assistant Commissioner of the Department of Finance/City Register on Thursday, March 19, 2015.


The meeting was attended by Ms. Hill, her deputies and representatives from the Department of Finance and Department of Environmental Protection, and representatives from NYSLTA Members:

AIS;  Cooke Abstract;  First American Title Insurance; Municipal Data Services; Old Republic Title Insurance; Red Vision; Regal Title Agency ;  S.J. Carroll Jr., Inc.; Superior Data Services.



Please note the following:


City Register Topics

·         Rejections-City Register Hill is aware of the rejections and is doing everything in her power to lower the rate of erroneous rejections. She has recently terminated someone for poor performance and has hired additional staff members. She hopes the situation will improve (albeit gradually) in the coming months.

If you get an erroneous rejection contact the rejections desk and/or Mary Scheman-Stella – the document will be reviewed quickly.

·         Tax map – a member of DOF was present to explain that the program for the Digital Tax Map is now in the hands of the GIS Group. (DOF is not a fan of the printing platform either.) They will continue to press GIS for a re-write of the printing app.

·         As you may be aware, affidavits are required when any party to a tax form does not have a social security and/or tax ID number. There is no form affidavit available. The City Register has indicated that an attorney can sign the affidavit. The affidavit must be sworn to before a notary public.

·         Tax forms (and the documents) require the name and capacity of all parties signing the documents/forms printed underneath the signature (Yes – even Smoke detector affidavits, RPTS etc etc etc).
This was always the rule, but just recently enforced. We suggested that the forms, when printed, indicate name and capacity so that the parties executing documents (and closers and companies submitting docs for recording) remember to add name and capacity on all docs/forms signed. Ms. Hill has indicated that she would consider it in the next ACRIS re-write.

·         The Queens Borough City Register’s Office has reopened its payment window. This can speed the time it takes for a document submitted for recording be shown as paid.

·         The City Register (at our suggestion) will look into the feasibility (i.e. cost and program requirements) of having Condominium Maps recorded before 2009 available via ACRIS. We will follow up in future meetings.

·         A new list of supervisors and personnel at the City Register’s Office is now available (see below).



City Register Executive:        First Deputy City Register-Colette Mccain-Jacques

Manhattan Location:                              Deputy City Register- Mary Scheman-Stella

                                                        Assistant Deputy- Edith Ladson-Tolbert

Associate Deputy City Register: Zena Spence (The Assistant Deputies for the borough locations report to Zena)

Brooklyn:                    Assistant Deputy- Sharon Kelly-French

Bronx:                                           Assistant Deputy- Edna Moy

Queens:                       Assistant Deputy-Vanessa Goodwin




Department of Finance Topics

·         A new computer system/program for the public is on schedule to be launched July of 2016. The DOF hopes to include positive features of the old system and make it easier to pay taxes and retrieve tax information.

·         Almost all 2013 RPIE penalty charges have been entered and billed on records of the City Collector. Still not 100% final because property owners that have appealed to the Tax Commission have not been entered in the City Collectors books.

·         The DOF has recently published a memo on its website as to its Exempt Property Tax restoration policy and procedures.

·         Taxes can be considered paid “officially” if shown paid for more than 30 days (previously it was a 90 day period).


Department of Environmental Protection Topics

·         The DEP has been listening to concerns of the industry and public and is trying to make the system for securing final readings as friendly and efficient as possible.

Some items of note are:

The charge for a reading is $25.00 per lot – not per account;

Requests for duplicate letters of title reads will no longer be denied;

A new order for a title read will no longer be denied regardless as to the date of the last title reading.



Tags:  ACRIS  Land Records  Municipal Liason  NY City Register  NYC DOF 

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