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April 2018 Meeting with NYC Dept. of Finance

Posted By Robert Treuber, Friday, May 25, 2018
Updated: Friday, May 25, 2018


The Land Records Committee of the Association had its quarterly meeting with Annette Hill, Assistant Commissioner of the Department of Finance/City Register, and her deputies on Wednesday, April 17, 2018. Please note the following:


City Register Topics

·       Condominium Maps – As of March 5, 2018, all Condominium Maps (i.e. Floor Plans) recorded after January 1, 2003, can be reviewed on ACRIS. Some members have been misdirected by NYC staff when they request Maps recorded prior to January 1, 2003. If you need Floor Plans that are not on ACRIS you just need to request same from the City Register’s Office (no need to go to the Tax Map Unit). Ms. Hill advised us that the request will be fulfilled in 7 to 10 days.  In addition, the Register is trying to secure funding to upload pre 2003 Maps as a “Historical Project”.

·       ACRIS Calculation – Bulk Sale of Condo Units – a member complained that ACRIS is not able to calculate Mansion Tax for individual units (e.g 12 residential units – one deed – The City does not a breakdown to determine mansion tax cost, if any, for each individual unit). The Register will investigate this and try to find a solution. I suggest you calculate the amount of mansion tax then when asked on TP-584 for the percentage of residential real property, you put a number in that will calculate the Mansion Tax you want to remit.

·       ACRIS Account Lockout due to payment issues – it appears that a member, without any warning, had been locked out of ACRIS because there was a problem with an ACH payment. The Register will recheck. Once blocked, the ACRIS user should receive an email and get a call.

·       Richmond County Transfer Tax Payment – still can’t prepay your Richmond County transfer taxes through ACRIS unless you want to pay the additional filing fee that ACRIS charges.

·       Richmond County – use of ACRIS forms – Although the Land Records Division of Richmond County is not administered by the City Register, it is still required to collect the NYC RPTT return and taxes for the NYC Department of Finance. Many practitioners voluntarily use the ACRIS system to generate the transfer tax forms for Richmond County deeds because of it is easy to use and we are now familiar with the system. However, according to Annette Hill, a Local Law was changed in 2017, that now requires that ACRIS e-forms be generated for Richmond County transfers. A copy of the rule change is attached hereto. As of this writing, I am not sure if the Richmond County Clerk is rejecting deeds that are accompanied by non ACRIS generated documents.

·       Turnaround Time – The average turnaround time for March 2018 was 0.72 days (Yayy).

·       Queens Office Search Function Relocation – No firm date of opening has been set yet. Some second-floor work has already started. 

·       Rejections- It was announced that after a document group has been rejected twice, it automatically goes to the Supervisor Queue.

·       New items

a.           It was announced that signing up form ACRIS will be made easier because the process will be all electronic. There will be no need to mail a form to the City Register. It is hoped that this change will be in place by the end of June 2018.

b.           Free WiFi will be available in all the Register’s Offices. This too should be available by the end of June 2018.      

c.           Coming Soon in the Fall of 2018 – Electronic certification of documents! There will no longer be a need to pick up a certified copy of a document at the Register’s Office. The price for certification will stay the same.


Tags:  Land Records  NY City Register 

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