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Report on Meeting with NYC Register (April 14, 2016)

Posted By Robert Treuber, Wednesday, May 11, 2016
Updated: Wednesday, May 11, 2016

The Land Records Committee of the Association had its “quarterly” meeting with Annette Hill, Assistant Commissioner of the Department of Finance/City Register, her deputies and with some members from the Department of Finance on Thursday, April 14, 2016. Please note the following:


City Register Topics

·         Refunds and/or overpayments – Of course, if you overpaid or are entitled to a refund (i.e. paper rejected and could not be recorded), there has been a mechanism to receive a refund. Such a policy has been and will remain in place. At the request of the Association, the City has agreed to prepare a list of 30 – 40 companies that are entitled refunds as a result of overpayments and/or rejections from 2011 forward. The 30-40 companies will be supplied by the Association. The City Register must also confirm with its IT Department if such a list can be created.


·         RPIE Enforcement – File deadline for 2015 RPIE reports is June 1, 2016. All 2014 penalties/charges have been transferred to the DOF Real Property Tax records except for 200 properties that have petitioned for an extension.


·         Fast Track Recording of certain deeds – The Association asked the City Register if certain deeds can be “fast tracked” (ie – brought to the “front of the line” and recorded almost immediately). The deeds in question were deeds when the Grantor and Grantee were the same entity or person. Such superfluous deeds are usually generated at the request of the Department of Finance’s Tax Map Unit or the DOF’s Exemption Unit. The Register was reluctant to allow said deeds to be “Fast Tracked” and asked for some examples.


·         Rejections-Annette Hill is aware of the rejections and it appears that many incorrect rejections are made as a result of overzealous employees misinterpreting the law or the scope of the Register’s power to review.  In addition, there is a new internal system that had been implemented by the Register’s Office that might have created a problem. The situation will improve (albeit gradually) in the coming months.

If you get an erroneous rejection contact the rejections desk and/or Mary Scheman-Stella ( – the document will be reviewed quickly. Please note – if you send an email disputing a rejection to the rejections desk or to Ms. Scheman-Stella, please attach a copy of the document in question.          

·         UCC Fees – The City Register has always allowed rejected UCC’s to be resubmitted without payment of additional filing fee. That policy will change in the very near future. Once a UCC is paid for and rejected (of course, we are assuming the rejection was justified) then a new filing fee must be paid with the resubmission. The City Register claims that said change is merely an implementation of existing law. A notice will be sent out by the City prior to implementation of this new system. 


·         Tax Map Unit/Customer Service – As of April 17, 2016, the Tax Map Customer Service desk will be moved to the Second Floor of 66 John Street (it was previously at the 13th floor of the same building)


·         New Automation – Starting May 1, 2016, UCC Financing Statements can be “walked on” – the documents will be scanned and given back to the customer right at the Front Desk.


·         E-Recording Classes – The City Register wants more users to submit documents electronically. Therefore, it has an e-recording training program. The Association has agreed to inform members of the dates and times of said classes. The City also offered to train a large group of our members off the City premises if we can provide a venue.



·         Update of consolidation of Borough Offices to Queens – No dates yet. However, a vendor has been selected for the construction.


Tags:  ACRIS  Land Records  NY City Register  NYC DOF 

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