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Land Recording Status in Suffolk County

Posted By Robert Treuber, Wednesday, April 22, 2020
Updated: Wednesday, April 22, 2020

NYSLTA Land Records Committee has received the following information from the Office of the Suffolk County Clerk.

 


 

LAND RECORDINGS CONTINUE IN SUFFOLK COUNTY

 

Due to the COVID19 outbreak and out of an abundance of caution, the Suffolk County Clerk’s Office has closed its building operations to the public.  The health and safety of our employees and constituents is of utmost concern.   By executive order, our on-site staff has been severely reduced with the majority of employees working remotely.

 

 Business continuity has been achieved as we are able to process documents remotely with minimal processing impact.

 

As a recording office, we know our job is essential to the economy and we are very much aware that the land title and mortgage banking industries rely heavily on documentation obtained from our office and the timely processing of same.

 

Title Examiners 

The SCCO has provided a NO COST 24/7 remote access portal for viewing all records that are currently in the system which dates back to 1987 for land records and 2004 for judgements, liens, lis pendens and uniform commercial codes. Automated requests for documents beyond these dates will also be accommodated through the same remote access portal.  Those that wish to download images have that capability as well with a new convenient feature that accepts credit cards.  Help Desk resources are also available to account users.

 

Communications 

The status of our office operations is available on the Clerk’s website www.suffolkcountyny.gov/clerk.

 

 Here is a quick view:

·      Closed to the public, but processing

o   E-Recording  (Simplifile, CSC, EPN)

o   Mail (we strongly recommend FED EX, UPS, USPS express)

o   Drop-offs in the Lobby (subject to change)

 

·      Documents being processed

o   Paper recordings

o   E-Recordings (Simplifile, CSC, EPN)

o   E-Recordings – Most documents accepted

o   Documents will be processed in date-received order for all incoming submissions (E-recording, mail and drop-offs)

·      Website

o   www.suffolkcountyny.gov/clerk

o   Recording questions recording@suffolkcountyclerk.com

o   E-Recording questions erecording@suffolkcountyclerk.com

o   Map questions maps@suffolkcountyny.gov

o   Judgement questions judgements@suffolkcountyny.gov

 

·      Searching

o   Index (1987)

o   Grantor/grantee books on line (1893 forward)

o   Document images (1987 mortgages /deeds)

o   Document images (2004 liens/judgments/UCC/LP)

o   *Document images (1973 to 1984 deeds)

o   *Real Property Tax Maps (1976 images)

o   *Sub-division Filed Maps (1952 west end towns/all east end)

o   Building Loan Agreements (1984 index/2004 images)

o   Mechanics Liens (1984 index/2004 images)

o   Print options (available remotely thru kiosk)

o   *Certified copy requests (available remotely thru kiosk)

o   *Hard copy request program (available remotely thru kiosk)

*New enhancements

·      Acceptance of Remote On-Line Notarization (RON)

o   Yes.  We will accept RON provided that the notary acknowledgment language includes it to be in full compliance within the requirements set forth in Gov. Executive Order 202.7

 

·      Anticipated return to regular business operations

o   Unknown

 

·      Outreach

o   Website updates www.suffolkcountyny.gov/clerk

o   Automated VOIP system 631-852-2001 x800

o   Social media (County Clerk Pascale FB page)

o   NYSLTA, PRIA, E-Recording providers 

 

Office of the Suffolk County Clerk

Judith A. Pascale

www.suffolkcountyny.gov/clerk

631-852-2001 x800


Tags:  County Clerk  COVID-19  Land Records  Suffolk 

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